TREASURERS NOTES

  What a great two Academies that the Department of Oregon had at Redmond and Albany in the last two weeks. There were a lot of questions asked by Treasurers, Trustees and just members that wanted to learn about doing the books and keeping up with the books for their auxiliary, district, and department. I was totally impressed in the groups at both places, and they asked great questions to help their auxiliaries and districts in the next year.

It was amazing to go through the by-laws book and find out things that I had forgotten were in there and things that have been added to the rules in the yellow section that none of us, even some of the treasurers that have been at that position for several years were unable to find. So please, if you haven’t been to either of the academies so far, please attend the one that Cathy Lindsay is doing in Roseburg this coming week. She has been an auxiliary treasurer for many years, and she has attended the training that I did the last two weeks.

Please remember that the trustees are supposed to make out the audit form, it’s not up to the treasurer to do that part of the paperwork. That is part of the responsibilities of the trustees, there is a list of jobs for  each of the trustees, and you can follow that list. Also, it is not the treasurer’s responsibility to set up the audits that should be the responsibility of the trustee and usually it’s Number #1 that decides when the audit needs to be done. You can in a period of time before the meeting or some other day that is good for everyone that needs to be there. And also, you need to have the secretary and treasurers’ books at the audit so that you can do the audit properly. Make sure all trustees sign the audit sheet, the secretaries’ minutes,  the treasurers’ monthly report and sign the bank  statements. Also remember that if you have a debit card or the bank puts through your checks as an ACH, you need to have the trustees sign the bank statement.

Thank you all that got their bond in by the end of July, I am immensely proud of all of you. That makes 20 points for the circle for Terri for this coming year. Thank you all very much and the auxiliaries that I put in their bonds for them for varied reasons, please get the check for $30.00 into me as soon as possible. I so far have only 2 of the auxiliaries that I paid for have sent the money in, so you know who you are so please get your checks in.

If you have any questions, please contact me. I might not get you answered between August 27- September 8^thas I am going to be on the Commanders’ Cruise. I will answer your phone calls, emails, and text messages after I get home. I will be having some Zoom meetings in the next couple of months so think of some questions that you would like to ask me or learn about, please let me know. Have a great rest of your summer.