Greetings Members,

The Guard's duties extend far beyond simple oversight. Guard helps bridge the gap between established members and unfamiliar faces, reinforcing the sense of belonging and community that defines our auxiliary.

The Guard is an important office for your auxiliary, as they are often the first to greet members and visitors, making them feel welcome. The guard can assist the president by making them aware of visiting members, so the president can recognize these visitors and create a welcoming environment.

By overseeing the guest book, the Guard plays a crucial role in capturing the evolving story of the auxiliary. This simple record becomes a living document of participation, growth, and camaraderie, allowing both leaders and members to recognize and celebrate the diverse individuals who contribute to the organization’s mission. In addition, the Guard’s attentiveness ensures that no guest or member goes unnoticed, fostering inclusion and helping newer faces feel at ease from the very first meeting.

Moreover, maintaining an accurate guest book streamlines communication within the auxiliary. It provides the president and secretary with a reliable resource to acknowledge attendees and reach out personally when needed. For historians, this ongoing record becomes a valuable archive, preserving the legacy of service and involvement for years to come.

At both the Auxiliary and District level, it is beneficial to maintain a guest book for guests and members to sign up on entering the room. This is especially useful when some members do not have an office, as it provides a recorded list of all members present. This practice is valuable for the president and secretary as it helps keep an accurate record of visitors and members not holding offices, and it serves as a wonderful tool for the historian.

Guards, if your Auxiliary or District does not already have a guest book, please take the initiative to provide one for your station. This will help you associate names with faces and ensure all members feel important and appreciate the work they contribute to the organization.